How to automatically organize incoming emails in Outlook

How to automatically organize incoming emails in Outlook 1

Normally, our email is abuzz with promotional emails, coming from social networks and other services that we sign up for at some point, we no longer even remember the reason. Email services usually have various tools to organize this type of email and clean our incoming mailbox so that it is not overloaded and important emails can be lost. Within Outlook (the old Hotmail ), one of these tools is the one that allows you to set automatic actions for incoming emails. We tell you how to manage this option in a few steps.

Although the new Outlook has made a major change in the Hotmail email interface , the configuration options are still placed in practically the same way, so that if you have chosen to keep the old interface you can follow the same steps to create automatic actions. To get to this option, you have to go to the Outlook configuration (click with the mouse on the nut in the upper right corner and then “More mail configuration options . Within this view you have to go to the customization group of Outlook and then on the option "Rules to sort new messages".

To create a rule, click on new. These rules are generated in two steps. In the first of them, you have to choose the messages to which this rule will be addressed. On the one hand, you can manage incoming emails through a specific direction . It should be noted that at this point Outlook has a certain delay since you have to manually type the entire address (results are not suggested within the contacts) and you cannot apply a rule to several addresses at the same time. We always have the option of choosing addresses that contain certain words (in the drop-down where it says "is" by default).

We can also choose to enter the sender's name , search within the recipients or the CC, by subject , or finally assign the action to all messages that contain attachments , a good way to have all the attached files that arrive. to our mail. After choosing the messages to which we are going to apply the rule, the second step is to determine the action to be carried out automatically. rules

First of all, one of the most useful options is to automatically move messages to a specific folder. We can choose between existing folders within Outlook or create a new folder. Another option available is to automatically delete these messages without even sending them to the deleted folder, a useful possibility but in which we must be sure that we do not need these messages since they cannot be recovered. The following options are for setting or removing categories in messages. Note the penultimate option to mark. This feature is used to set the messages at the top of the inbox so that they are always visible(until the moment we remove the mark). Finally, the last possibility is to forward the messages directly to a recipient.

New rules can be added or deleted at any time within this menu. This is an interesting option, but one that falls short of the Gmail smart tags .