Google Drive is a very useful tool to save content in the cloud . In fact, it will help you if you need space in the computer memory or if you want to make a backup copy of your photos, documents and work files. It doesn't matter what you need it for.
At the end you will have 15 GB of free storage that will help you move everything you want to keep in a safe place to the cloud. In the end, if you have a problem with your equipment (computers, mobile phones and other physical devices) you will always keep your most valuable information.
But do you know everything about Google Drive? Here are 7 important secrets that any user of this tool should know . Read on to find out.
1. Share quickly
Sharing your content through Google Drive has to be very easy. When you try it, you will notice. All you have to do is right click on the document . Then choose the Share option. In the box that appears you will have to insert the address or name of the person with whom you want to share the document.
Another option is to publish the file on social networks . At this point you must take into account the permissions you have given so that the document is seen publicly or privately.
2. Colored folders to organize yourself
If you have a lot of folders on Google Drive, you might get a real mess. Did you know that you can organize them by color? All you have to do is access the folder in question, right-click on it and select the Change color option .
You will see that a selector is displayed with 24 different tones. You can choose the one you want (and even repeat it, if necessary) to then better organize your Google Drive desktop. Within this same menu you can change the name of the folder, highlight it or move it to other sections.
3. Add-ons to download
This is a resource that is totally hidden, but that you must keep in mind. They are the add-ons that you can use in Chrome and that will help you manage your Google Drive files more comfortably. You have extensions to listen to music, manage PDF documents, get templates or migrate files from Drive to other accounts.
To find them and get one of them, you will have to access the Chrome Web Store. Do a search with the keywords "google drive" to find interesting options.
Here you have, for example, the option to install a button at the top of the taskbar to automatically add everything that interests you to Google Drive . You can also incorporate systems to play music, systems to synchronize content with other storage services such as Dropbox, create notes and other tools to work online.
4. The PC version, a more comfortable Google Drive
If you use Google Drive often, you may want to download the PC version . It is a very simple tool, but it will be useful if you do not want to enter the browser every time you want to synchronize or upload a file.
To download it, go to Google Drive and below, choose the option Download for PC. You will be redirected to a new page where you can download the program. You can also opt for the application for iOS or Android.
Once the version you need is installed, you will be able to access all the functions that we have indicated and manage your files in a much more comfortable way, than if you did it through the web. This will come in handy if you usually work on your tablet or phone and you don't want to abuse the browser to save or rescue your online content.
5. Create Google forms
If you usually create forms and surveys, you should know that from Google Drive you can easily start them. Actually, all you have to do is right-click on the My Drive section. Then select More and choose Google Forms .
As you can see in the screenshot, you can also create other documents easily . You have Documents, Spreadsheets and Presentations at your fingertips.
The documents you open - no matter whether they are presentations, spreadsheets or forms - will be automatically saved in Google Drive and you can share them like any other. You can also organize them within any folder.
6. Find all the documents of a person
If you regularly work with Google Drive, you will most likely share different documents with the same person. If you are looking for all the information that you have in common, you only have to do one thing: type their name in the search box.
Then all the documents you share with that person will appear and you will be able to access them faster. You will see that there are no restrictions. But be careful, if the name is very common, for example “ana lópez”, all the documents that contain any of those names will appear. Be as specific as you can when conducting any search.
7. Listen to streaming music
And we finish with this other functionality. It's about you being able to listen to the music you like the most wherever you are. To do this, all you have to do is upload the songs to the Google Drive folder . Then you can synchronize them with all the computers in which you have the app installed.
Of course, in order to use this tool you will have to connect the Drive Tunes add-on. By right-clicking on each song, just select Play with Drive Tunes .