Do you regularly use Gmail as your header email? If you have it as a regular tool, both for work, for your studies and your personal affairs, chances are that you have it more than full. Luckily, email from Google offers us, by default and for free, 15 GB of storage space.
In fact, these GB are shared with Google Drive . That is, if you usually work with documents and save files in the Google cloud, the most likely thing is that these 15 GB will fall short and you will have to add a few more to the package, which is perfectly possible, but upon payment.
Be that as it may, the most common thing is that if you use Gmail every day, your email inbox is a veritable mass of unclassified messages and a phenomenal mess . But calm down. Like other payment tools, Gmail offers users the ability to filter and perform specific searches for email messages.
If you learn to use these filters, you will surely save a lot of time in searches and you will know how to find in the blink of an eye just that message you need. Today we want to help you find and learn how to use all the options to filter and search messages in Gmail. Let's go there!
Use the search engine with keywords
It is one of the tools that you have most at your fingertips. You don't have to search for this option, because you have it right at the top, at the top of the inbox. In the Search mail box you can enter the keywords you want. This option is the easiest to use and it is also the least specific.
It will come in handy if you want to find a message that you know contains very specific keywords. For example: January gas bill . By clicking on the search button, the message or messages you are looking for will appear quickly. As you can see, it is quite simple.
Take advantage of the search engine filters
But did you know that you have more options to search and find the emails you need? Gmail includes a good number of filters in its search engine with which you can refine your search. And it is that sometimes we need to reach a higher level of precision when it comes to locating messages.
If you want to learn how to activate these filters , we recommend that you follow these instructions:
1. Access the Gmail tray and at the top, in the search box, click on the downward-facing arrow. You will see that the different search options are displayed immediately .
2. From here, you will have the option to filter according to different criteria . You can count on the following:
- From: A good option to filter by sender. If you are clear that you are looking for the messages of someone in particular, here you can indicate their first name or directly their email address. In fact, as soon as you write the first initial you will get a list with different proposals (surely those of the most recent or common contacts).
- To : If you want to find the messages you sent to a specific person or contact, with this filter you have it very easy. Just enter the name or address and all the messages you have sent will appear in chronological order.
- Subject : Do you remember the specific subject of a message? You may find it easy to search by keywords in the subject, so you can use this filter. You will immediately have a list of proposals.
- Contains the words : Sometimes we find it very easy to search by keywords. Imagine that you are looking for all the invoices corresponding to the light of the last six months. All you have to do is write, for example, the name of the company together with the word invoice. Surely you will immediately find the emails you are looking for.
- Does not contain . You have another option that is just the antagonist of the previous one and that will also be great to use it in combination or simply to find all the emails that do not contain a certain word. It's a good way to exclude everything that doesn't interest you, especially if you're one of those with an overflowing inbox.
- Size . You will recognize them by their weight. There are emails that are very heavy because they contain very valuable documents. If you know that the email you are looking for is worth its weight in gold, perhaps you should use this search criteria. It will come in handy to differentiate messages that contain important information from those that only consist of text.
- Date range . It is a very good option - or rather, filter - to search for emails sent or received during a certain period of time. It is very useful to find, for example, those emails that have been sent or received during the last month, the last quarter or the last year. If you combine it with other search criteria, you will surely find the collection of emails you are looking for soon.
- Search . Another filter that you have the option of using combined with other criteria is Search. And here the system allows you to select between different folders or labels. You can also choose if you only want it to search in Inbox, Featured, Sent, Drafts, Chats, Spam, or Trash.
- Contains attachments . You can also differentiate between emails that include attachments and those that don't. If you know that someone normally sends you messages with content attached and you need to look up any of these documents, you can check that box. In this way, you will access what you want faster.
- Do not include chats . Finally, you should know that in these searches Gmail also considers the conversations we have through Hangouts. In this way, it is possible that in the search results, conversations that are not relevant to us or that simply make your work more complicated. Check this box to prevent conversations or chats from appearing in search results.
However, you will see how easy it is to find the emails you are looking for through the filters.