Google Drive is an indispensable work tool for many companies and individuals and offers us an ever- increasing range of possibilities and tools to make our work faster and easier, as well as free . We have selected five Drive functions that you may not know about . With them you can have better organized work and carry out more fluid communication between colleagues.
Change the color of folders
If you have a lot of folders, or especially if you share your Google Drive account with work or study colleagues, this folder customization feature will come in handy. You can choose the color you want it to have, and in this way visualize and locate it before. What do you have to do? Simple. Just put the cursor over the folder you want and use the secondary button . When you do, a menu will appear with a series of actions. Under " Uncheck" you will find a painter's palette and the phrase " Change Color ". Click there and another menu will open with 24 colors to choose from. Mark the one you want and it's done. For the mobile version you just have to hold your finger on the folder , and you will have the option to open the same menu mentioned above .
Known by few, this functionality allows you to dictate words using the computer's microphone . You just have to enter a text document, go to Tools and there search for Voice typing . A microphone icon will open , and you can choose the language in which you want your words to be recognized. You click on the microphone, you speak, and almost instantly you will see how your words become written letters . When you finish, press again and you have your paragraph. A very dynamic and useful function that is missed in the mobile version , which is precisely where writing a long paragraph can be most uncomfortable.
Scan and save
A function that still only exists in the Android version , allows us to scan a text using the mobile camera, the system then converts it directly into a PDF file and saves it in Drive. Once there you can quickly share it with other colleagues. Scanning documents has always been a tedious process that can now be sped up thanks to this feature. And also without worrying about having a computer or printer on hand.
Comment and edit live
Working live with other colleagues who are not present often requires reformulation of phrases or content , and it is good to have feedback in the moment. Sure, you can use a courier service like Skype or Facebook Messenger but would not it be better if you could do from the same Drive ? Well you can. In a file that is shared with more users, you just have to click the Comment button , which appears right next to Share , in the upper right area. You can also mark a word or phrase , and comment on it, using the secondary button and marking Comment . It only works fortext documents , yes.
This feature allows you to make forms in shared folders. Depending on the security level of the file, it will be open to all types of users or only those with permissions . You have the ability to form multiple choice or short answers . Either way, the responses to these forms will not be public , they will only be received by the account administrator . Perfect for evaluating your bosses and employees, ensuring the privacy of the participants . To do this you have to enter the main menu Drive , giving New, and then go down to More. That will open a new tab, and the first option is the forms.
We hope these simple tricks make your work and communication a lot easier .