What is and how do you fill out the Tax Form 390 for self-employed

What is and how do you fill out the Tax Form 390 for self-employed

Tax form 390 is the annual VAT return of the self-employed , and it works as a summary of all the amounts of VAT paid and VAT invoiced for the year.

Below we will tell you step by step what the 390 model consists of , which freelancers are required to present it, what are the deadlines and how to fill in its different boxes and sections.

How do I know if I have to file Form 390?

Broadly speaking, we can say that all the self-employed who apply VAT on their invoices throughout the year will have to complete and deliver the Treasury Form 390.

However, there are some special cases of freelancers who do not have the obligation to present this model.

  1. The first large group of self-employed without this obligation are those who pay taxes only in common territory and also only carry out activities under the simplified regime .
  2. Nor do the self-employed who pay taxes only in common territory and who dedicate themselves exclusively to rentals (leasing of urban goods) do not have to fill in form 390 .
  3. In the same way, if during the year you are not obliged to submit periodic VAT self-assessments (form 303 or 322), you will not have to present form 390 either.
  4. Finally, those who are registered in the SII system (Immediate Supply of Information) will not have to fill out this annual declaration either.

In these cases, it is mandatory to indicate it in the latest model 303 or 322 of periodic VAT return . To do this, you will have to fill in the section "Exclusively to be completed in the last settlement period by those taxable persons who are exempted from the annual VAT Statement-summary".

If you do not enter any of these groups, you will have the obligation to fill out and present the Treasury Form 390 .

What is the deadline to present the Treasury Form 390?

As it is an annual statement-summary, the model 390 for the self-employed of the Treasury must be delivered between January 1 and 31 , with complete information for the entire previous year.

That is to say: between January 1 and 31, we will present the annual declaration of VAT invoiced and spent throughout the year 2018 .

How is the procedure performed? What I need?

Tax form 390 is available through the Electronic Office of the Tax Agency. Like any other procedure of this type, we will have to log in to complete it : with an electronic ID, PIN or digital certificate.

In addition, it is important that you have made your last periodic declaration of the year first : form 303 of the fourth quarter or 322 of the last month.

Before you start filing your form 390, make sure you have all the accounting books for the year at hand , as well as the periodic VAT returns (monthly or quarterly) that you have submitted.

Instructions to fill in the Treasury Form 390

The website of the Tax Agency has a free access model 390 simulator that you can consult to know all the sections in advance. Thus, you can familiarize yourself with the 390 model and do tests or trials if you need to.

When you have everything ready, go directly to the real model of the declaration. Let's go section by section to review how the boxes are filled in.

Taxable person and accrual

Enter the corresponding data: year of exercise for which you are making the declaration, if the cash criterion is applied, if you have been in bankruptcy, etc.

Statistical data

In this section you will have to fill in the information about the economic activities you carry out . That is to say: the IAE sector in which you carry out your activity as a self-employed person.

If you carry out more than one activity, fill them in in order of importance : from highest to lowest billing volume in the year you are declaring.

To add a professional activity, click on the pencil-shaped button in the "Key" column and search for your sector according to the IAE code.

model 390 statistical data

Then, if you need to, fill in the additional activities . After each selection, click on "Add record" so that they are all stored.

Finally, if you are making a joint self-declaration , please indicate it below.

Representative details

This is the information reserved for the legal representative or manager acting on your behalf . There is nothing to fill in here if you are presenting the 390 on your own.

General regime operations

If you are registered in the general self-employed regime, use the boxes in this section to indicate all operations for the year . Indicate the billing in its corresponding sections, always writing down the base amount and the total VAT applied.

model 390 accrued vat

Remember that "accrued VAT" is what you have collected , while "deductible VAT" is what you have paid in your professional activity expenses.

The most comfortable thing is that you add the amounts that you have declared in forms 303 and 322 of periodic VAT return, to avoid errors.

Simplified regime operations

If you also carry out professional activities in the simplified taxation regime , you will have to fill in this section form 390. Indicate the professional activities and the information corresponding to each module.

model 390 simplified regime

Within this section are also the special economic sectors: agricultural, livestock and forestry activities .

At the end of the section, you will have a summary page with the sum of all operations carried out under the simplified regime , divided into accrued VAT and deductible VAT. Check that the sums are correct before continuing.

Result of the annual settlement

Here the totals of the volume of operations declared in the previous sections will appear . If you pay taxes in different Administrations with special regimes, indicate it at the bottom.

model 390 settlement result

Result of settlements

Click on the button with a pencil icon to open the box that you must fill in . It is a window where you have to indicate the payments you have made to the Treasury in the periodic VAT returns (quarterly or monthly).

model 390 statements

If you have only made quarterly declarations (form 303) , write down the amounts in the last month of each period. That is: your 303 model from the first quarter in the March chart, the second quarter in the June chart, etc.

The rest of the section is intended for refunds and operations that are taxed under the special regime for a group of entities . If this is your case, fill in these boxes also with the corresponding information.

Last sections of the declaration of form 390

  • Volume of operations . This is the final summary table with all your annual billing for the different sections. Check that all the sums are correct.
  • Pro-rata data . If you carry out more than one professional activity, you will probably have to apply the pro rata system, because there are sectors with different deduction regimes. If you have any doubts, consult your manager before completing this section.
  • Differentiated deduction regimes . This section is also related to the pro rata system when there are several different economic activities. Consult your manager in case of doubt.

Final steps

Once the sections are finished, click on the "Validate declaration" button in the upper bar to check that there are no errors. If everything is ready, you can now present the 390 model and download the receipt in PDF.